Renewal season becomes a reconciliation project.
Asset schedules, insurable values and contribution calculations get rebuilt by hand every year, and checked by hand again before the invoices go out.
Risk pool management software
Risk pool administration software that fits your pool.
Set up your members, coverage, contributions and claims around how you operate. Start with one module. No per-user fees, and no hourly meter when you need a change.
- One rate, locked up to three years
- No per-user fees
- Start with one module
Built for
County poolsMunicipal poolsSchool poolsRoad commission poolsSpecial district poolsJoint powers authorities
The work
Too much of a pool's year runs on exports and spreadsheets.
Members call your office for everything.
Adding a vehicle, requesting a certificate or reporting an incident means a phone call or an email to your staff, then someone retyping it.
Answers wait on a report.
A board member asks a simple question about losses or values, and someone spends the afternoon building a spreadsheet to answer it.
The platform
One system for the work your pool actually does.
Six modules on one data model. Run all of them, or start with the one that hurts most and add the rest on your schedule.
Asset management
Buildings, vehicles and equipment for every member, with stated and insurable values, depreciation and mid-term changes tracked as they happen.
Claims
First and third party claims and incidents from first notice through reserves, payments and closure, with loss runs built in.
Contributions & billing
Build rates and formulas from your own data, calculate each member's contribution, and generate invoices and renewal packets from the result.
Member portal
Members submit assets, report incidents and pull their own documents. You choose whether their changes need approval: all of them, only those over your thresholds, or none.
Certificates & documents
Issue certificates of coverage one at a time or in bulk, along with policy change notices, renewal packets and invoices.
AI reporting
Ask a question about your pool in plain English and get the answer from your live data, with claim summaries and document parsing built into daily work.
See it
The real system, not a mockup.
Screens from Risk Pool Pro with demo data. Click any screen to enlarge it.
Fits without breaking
Flexible where it matters. Protected where it counts.
One misconfigured calculation can spoil a renewal cycle. Every point of flexibility in Risk Pool Pro has a guardrail behind it.
Why pools choose Risk Pool ProImpact previews
See what a change will affect before it is applied.
Audit trail on every change
Who changed what, and when, on every record.
Versioned calculations
Prior-year contributions stay exactly as they were run.
Approvals on sensitive actions
High-impact changes wait in a review queue until someone with authority signs off.
Your data stays yours
If you ever leave, you get a complete export of everything. No extraction fees.
Getting started
Prove the fit before you commit.
You see your own workflows running in Risk Pool Pro before you sign, and you keep your current system until you are ready to switch.
- 1
A conversation
Tell us about your coverage lines, members and current system. We tell you what is built, what is in progress and what is not.
- 2
Discovery
Working sessions where we map how your pool actually runs, day to day and through renewal.
- 3
Proof of fit
We show your workflows in Risk Pool Pro, give you a quote, and give you access to explore it on your own time.
- 4
Go live on your date
We import your data, run both systems side by side while you train, and switch over when you are ready.
Pricing
Pricing that doesn't charge you for using the system.
- One rate, locked for up to three years. No annual increases during your term.
- No per-user fees. Your whole staff uses it. Your bill does not grow with your team.
- Priced by pool size and modules. Pay for what you run, and add modules when you are ready.
- No metered records or storage. Members can use the portal as much as they need.
Who builds it
You talk to the people who build it.
Risk Pool Pro is built and supported by Lightning Workgroup, a custom software firm founded in 2019 and led by Sean McEvoy, who has been writing production software since 2009. Every request is tracked from the moment you send it, and it goes straight to the developers who build the system.
Proven at the Michigan County Road Commission Self-Insurance Pool.
3 yrsRate lock, up to
6Modules on one data model
$0Per-user fees
“If it's not the right fit, we'll tell you that.”
See how it would work for your pool.
We'll walk you through Risk Pool Pro, answer your questions, and tell you plainly whether it fits.
Request a demo